Employment Opportunities

2024/3/26

Currently accepting applications for the following position:

  1. Assistant to Accounting and Administration Section

Please scroll down for more information on this position.
 

1. Assistant to Accounting and Administration Section (full time, 13-month contract position)
The Embassy of Japan in Australia is seeking a well-organised and responsible person for the role of Assistant to Accounting and Administration Section.

Duties may include, but are not limited to:
  • Providing administrative support to diplomats at the commencement/completion and throughout their postings in Canberra, such as leasing of housing/accommodation, purchasing/selling/registering vehicles, acquiring a driver’s license, importing shipments, etc.
  • Providing administrative support to the Embassy chef and residence staff (following up orders, checking invoices, processing payments, arranging pickup/delivery, internet/PC troubleshooting, liaising with companies and contractors as necessary)
  • Assisting with locally engaged staff administration, such as overtime claims and attendance management, checking leave balances, OH&S and Workers’ Compensation claims
  • Liaising with people at various levels in both the public and private sectors
  • Contacting Australian government departments and customs brokers to import diplomatic cargo
  • Assisting Accounting and Administration Section staff as required, including accounts payable, claiming GST refunds, translating documents into Japanese and/or English, doing research, making enquiries, filing, etc.
  • Answering phone calls and managing emails, etc.
  • Checking supply levels and making orders
  • Liaising with telecommunications providers regarding contract renewals, software updates, and any repairs as required.
Requirements for this position include:
  • Strong knowledge of Canberra  
  • Excellent verbal and written communication skills in both Japanese (business level) and English (native or highly proficient level)
  • Comprehensive IT skills (Microsoft Office, Microsoft 365, Excel, PowerPoint) and ability to quickly adapt to new software and different types of administrative systems
  • Accounting software skills (MYOB, etc.) are desirable
  • Highly organised, motivated and flexible approach to assigned duties
  • Ability to multitask, work under pressure, and prioritise tasks to meet deadlines
  • Ability to work independently with minimal supervision
  • Demonstrated capacity to promote organisational outcomes, and work effectively in a team environment
NOTES:
The position is a temporary contract position from 22 April 2024 for 13 months.
A salary will be calculated commensurate with experience and based on the salary scale of the Embassy.

For further information regarding this position, please contact the Administration Section on admin@cb.mofa.go.jp. Due to the high number of applications expected, only those shortlisted will be contacted.