Employment Opportunities

Gardener 

The Embassy of Japan is seeking a full-time gardener for the general gardening of the Residence and Embassy. The main responsibility of this position is to maintain the grounds of the Ambassador's Residence and the Embassy.

This position is available from mid-November.

Duties:

• Maintain lawns to a show level.
• Prune/Trim hedges and shrubs.
• Weed gardens, remove/replace dead plants.
• Spray chemicals and fertilizer.
• Seasonal upkeep of garden.
• Clean roof and gutters of the Residence, Embassy and carports.
• Clean entrances, driveways, paths and car parks regularly.
• Maintain koi pond, teahouse and tennis courts in good condition.
• Move furniture at the Residence and the Embassy when required.
• Maintain irrigation systems.
• Keep record and manage garden plans.
• Maintain gardening tools, equipment and machinery.
• Other relevant duties as directed.

Essential Selection Criteria:

• Valid WH & S Certificate (White Card / Work Health and Safety)
• Asbestos Awareness (10675NAT) course attainment
• Ability to discharge duties with minimal supervision and exercise discretion.
• An understanding of security issues as they relate to diplomatic representation in Canberra.

 
Desirable Selection Criteria:

• Previous experience.
• First Aid certificate.
• Certificate III in Horticulture or equivalent.
• AQF-3 Chemical Accreditation or equivalent.
• Chainsaw Ticket (Trim and Cut Felled Trees)
• Work Safety at Heights course attainment
• Certificate II in Outdoor Power Equipment or equivalent. (Small engine maintenance)
• Current Driver's Licence
• Knowledge and/or appreciation of the geography and culture of Japan.

Related experience in a similar position and knowledge of Japanese garden is beneficial. The occupant must be well presented and be able to communicate effectively at all levels. Please specify year of experience along with resume and one page cover letter outlining your suitability in your application.

A starting salary will be calculated in commensurate with experience based on the salary scale of the Embassy. Ongoing essential work trainings available.

HOW TO APPLY:
Please click here to apply for this position (applications via Seek.com.au). 

NOTE:
The Embassy of Japan, as an organisation of the Japanese government, will not employ those who simultaneously hold both Japanese citizenship and the citizenship of another country/other countries. If this applies to the successful candidate, they will be required to take the necessary steps to change their citizenship status to reflect this.

For further information regarding the position, please contact the Administrative Section on admin@cb.mofa.go.jp. Due to the high number of candidates, only successful applicants will be contacted.


 

Assistant to Accounting and Administration Section

The Embassy of Japan in Australia is seeking a well-organised and responsible person for the full-time role of Assistant to Accounting and Administration Section.
 
This position is available from January 2024.
 
1　Duties may include, but are not limited to:

• Assisting in providing administrative support to diplomats at the commencement/completion and throughout their postings in Canberra, such as leasing, purchasing/selling/registering vehicles, acquiring a driver’s license, importing shipments etc.
• Assisting in providing administrative support to the Embassy chef and residence staff (following up orders, checking invoices, processing payments, arranging pickup/delivery, internet/PC trouble shooting, liaising with companies and contractors as necessary).
• Assisting with local staff administration such as overtime claims and attendance management, checking leave balance, OH&S and Workers’ Compensation claims.
• Liaising with people at various levels in both the public and private sectors.
• Contacting Australian Government departments and customs brokers to import diplomatic cargo.
• Assisting Accounting and Administration Section staff as required, including translating documents into Japanese and/or English, doing research, making enquires, filing, etc.
• Answering phone calls and managing emails etc.
• Checking supply levels and making orders.
• Liaising with telecommunications providers regarding contract renewals, software updates and any repairs as required.

2　Requirements for this position include:

• Strong knowledge of Canberra  
• Excellent verbal and written communication skills in both Japanese (native level) and English (business level)
• Comprehensive IT skills (Microsoft Office, Microsoft 365, Excel, PowerPoint) and ability to quickly adapt to new software and different types of administrative systems
• Accounting software skills (MYOB etc) are desirable
• Highly organised, motivated and flexible approach to assigned duties
• Ability to multitask, work under pressure, and prioritise tasks to meet deadlines
• Ability to work independently with minimal supervision
• Demonstrated capacity to promote organisational outcomes, and work effectively in a team environment

 
The Embassy of Japan, as an organisation of the Japanese government, will not employ those who simultaneously hold both Japanese citizenship and the citizenship of another country/other countries. If this applies to the successful candidate, they will be required to take the necessary steps to change their citizenship status to reflect this.

HOW TO APPLY:
Please click here to apply for this position (applications via Seek.com.au).
 

For further information regarding the position, please contact the Administrative Section on admin@cb.mofa.go.jp. Due to the high number of candidates, only successful applicants will be contacted.