Employment Opportunities

1. Research/Administrative Assistant to Defence Team/Political Affairs Section

The Embassy of Japan in Australia is seeking a well-organised and responsible person for the role of Assistant to the Defence Team/Political Affairs Section (a possibility to transfer internally within the Embassy at a later date based on demands and personal skills also remains.)
 
Duties may include, but are not limited to:

• Undertaking a broad range of administrative/management support tasks, such as arranging meetings, making and managing appointments, scheduling and managing the Embassy contact database.
• Providing support to Japanese delegations visiting Australia.
• Providing administrative and logistical support for Embassy events.
• Collecting, analysing, and summarising information regarding Australian and/or Japanese policies, defence, military, national security, critical/emerging technologies, biographies of specific personnel, and related topics.
• Assisting Defence Team/Political Section staff as required.

2. Requirements for this position include:

• Must have citizenship, permanent residency or a similar visa to work in Australia.
• Bachelor’s degree required.
• Experience or qualification of handling sensitive information and maintaining confidentiality.
• A native-level command of written and verbal communication skills in English and ability to communicate effectively with senior level officials.
• Basic IT skills (Microsoft Office).
• Highly organised, motivated and with a flexible approach to assigned duties independently with minimal supervision.
• Highly interested and deep insights in Australian and Japanese defence and national security.
• Demonstrated capacity to promote Embassy work ethics and work effectively in a team environment.

3. It would also be advantageous if the applicant has:

• Experience working in a Japanese office environment and familiarity with Japanese language and culture.
• Japanese language proficiency.
• Experience in event management.
• A basic knowledge of database management or MS Access.

NOTES:

This is a full-time, in-person position in Canberra with regular working hours of 9:00am to 5:00pm, Monday to Friday, commencing in February 2025 at the earliest (due to administrative requirements).
 
A starting salary will be calculated commensurate with experience based on the salary scale of the Embassy.
 
For further information regarding this position, please contact the Political Affairs Section on political@cb.mofa.go.jp. Due to the high number of applications expected, only those shortlisted will be contacted.
 

HOW TO APPLY:
 
Applications should be submitted through seek.com by COB 12th February 2025.
https://www.seek.com.au/job/81351664


2. Social Media Content Creator and Assistant to Information and Cultural Affairs

The Embassy of Japan in Australia is seeking a well-organised, responsible, and creative person for the role of Social Media Content Creator and Assistant to Information and Cultural Affairs.

• This is an in-person position in Canberra
• Monthly renumeration will be commensurate to experience
• The roster can be negotiated (3 to 5 days a week, 3 to 7 hours per day)
• This is a contract-based position.

Major duties may include, but are not limited to:

• Developing, managing, and maintaining public diplomacy efforts on the Embassy’s social media platforms and website
• Creating photo and video content related to events, cultural promotion, and policy topics for the Embassy’s social media platforms
• Drafting and editing materials for the PR campaigns of the Embassy
• Analysing data of our social media followers and website visitors to improve the effectiveness of our posts, increase the number of followers and website traffic
• Monitoring social and digital media for mentions and conversations on Japan-related topics and the Embassy’s areas of interest
• Identifying and utilising social and digital media influencers
• Conducting research on topics that are of interest to the Embassy
• Attending and reporting on individual events in the ACT and surrounding area that are related to social-and-digital-media public diplomacy
• Writing reports and analyses of Australian perceptions of Japan, evolving “best practice” techniques for digital platforms, and existing Government of Japan digital public diplomacy platforms
• Training Embassy staff across sections on the use of social and digital media
• Liaise with both internal and external stakeholders
• Assist with the day-to-day activities of the Embassy

Requirements for this position include:

• Must have Australian citizenship, permanent residency or a similar visa to work in Australia
• Must have an ABN and relevant insurances
• Bachelor’s degree is preferred (a degree in communications and/or experience in digital marketing is preferred)
• Excellent verbal and written communication skills with proven experience in English
• Comprehensive computer skills to support and maintain the Embassy website and social media accounts and undertake digital editing tasks
• Strong organisation and planning skills
• The ability to multitask, work under pressure, organise and prioritise tasks to meet deadlines
• Demonstrated capacity to promote Embassy work ethics
• The ability to work effectively in a team environment with minimal supervision and direction

It would also be advantageous if the applicant has:

• Experience handling official social media accounts for organisations promoting public awareness of its policies and activities   
• Experience taking photos with a DSLR and using digital photo and video editing software (Adobe Photoshop Elements and Premier Elements)

For further information regarding this position, please contact the Embassy at cultural@cb.mofa.go.jp  Due to the high number of applications expected, only those shortlisted will be contacted.

HOW TO APPLY:

Applications should be submitted through seek.com by COB 14 February 2025.
https://www.seek.com.au/job/81388865