Employment Opportunities

1. Executive Assistant - Protocol Section


1. Executive Assistant - Protocol Section

Job Summary:
The successful candidate will be required to perform a wide range of administrative and secretarial duties as the EA of our two Ministers in the Protocol Section. He / or she must be professional, reliable, highly organised and able to meet competing deadlines.
This is a full-time, in-person position with regular hours of 9:00am to 5:00pm, Monday to Friday.
 
Duties:
All duties are to be performed under the supervision of the Head of Protocol Section.

•  Provide all necessary support to ensure smooth operation of Protocol Section
• Diary management of our two Ministers, including scheduling and coordination of appointments and functions, and managing transport arrangements
• Provide high-level administrative and secretarial support in a timely manner, including drafting of official letters and collecting supporting materials
• Coordinating business trips/travel and making detailed itineraries
• Field phone enquiries, greet visitors and serve refreshments where required
• Other administrative duties instructed by the Head of the Protocol Section

 Qualifications, skills, and abilities required

• Previous EA experience highly desirable
• Highly organised, motivated and flexible approach to assigned duties
• Experience handling sensitive information and maintaining confidentiality
• Highly developed computer skills and proficiency in Microsoft Office including Outlook, Word, Excel and Teams
• A native-level command of written and verbal communication skills in English and ability to communicate effectively with senior level officials
• Japanese language proficiency is not a requirement but will be highly regarded
• Demonstrated ability to manage competing and constantly changing priorities promptly and efficiently
• Demonstrated ability to follow instructions working both in a team environment and independently
• Demonstrated professionalism and capacity to promote Embassy work ethics
• Willingness to learn and take on additional tasks as required
• Experience working in and familiarity with other cultures desirable

NOTES:

• A starting salary will be commensurate with experience. 

HOW TO APPLY:
Please submit your CV and a cover letter via SEEK by 5:00pm (AEST) 15 October 2024.
https://www.seek.com.au/job/78862759